HP Officejet 2620 - Send a fax manually from a phone

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Send a fax manually from a phone

Sending a fax manually allows you to make a phone call and talk with the recipient before you send

the fax. This is useful if you want to inform the recipient that you are going to send them a fax before

sending it. When you send a fax manually, you can hear the dial tones, telephone prompts, or other

sounds through the handset on your telephone. This makes it easy for you to use a calling card to

send your fax.

Depending on how the recipient has their fax machine set up, the recipient might answer the phone,

or the fax machine might take the call. If a person answers the phone, you can speak with the

recipient before sending the fax. If a fax machine answers the call, you can send the fax directly to

the fax machine when you hear the fax tones from the receiving fax machine.

To send a fax manually from an extension phone


Load the original print-side up in the ADF or print-side down on the right front corner of the

scanner glass.

For more information about loading the original, see

Load original on page 24



From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.


Send a fax 35

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Dial the number by using the keypad on the phone that is connected to the printer.


Do not use the keypad on the control panel of the printer when manually sending a fax.

You must use the keypad on your phone to dial the recipient's number.


If the recipient answers the telephone, you can engage in a conversation before sending your



If a fax machine answers the call, you will hear fax tones from the receiving fax

machine. Proceed to the next step to transmit the fax.


When you are ready to send the fax, press OK, select Send New Fax, and then select Black or


If you were speaking with the recipient before sending the fax, inform the recipient that they

should press Receive Fax Manually on their fax machine after they hear fax tones.

The telephone line is silent while the fax is transmitting. At this point, you can hang up the

telephone. If you want to continue speaking with the recipient, remain on the line until the fax

transmission is complete.